China sourcing quotations can present costs differently. Some show a separate agency fee; others focus on the product price.
Neither format explains the full scope on its own.
Identify the purchasing arrangement
When you nominate a factory or supplier, a purchasing agent handles the agreed parts of that transaction.
It is useful to distinguish the supplier's goods from services such as communication, checking order details and following production progress.
A product price that includes service work does not automatically include samples or delivery.
Organize costs into four groups
An internal comparison sheet can make the first-order commitment and recurring costs easier to understand.
| Cost group | What to confirm |
|---|---|
| Goods | Unit price, quantity, accessories and individual packaging |
| Initial preparation | Samples, tooling, printing setup and their treatment on reorders |
| Requested work | Purchasing support, inspection, labeling and assembly tasks |
| Delivery | Domestic movement, international transport and the endpoint covered |
Mark each relevant item as included, additional or pending. A quotation does not have to disclose every internal cost to explain what goods and work you are buying.
If you allocate initial charges across expected sales, retain the original amounts too.
Separate a future forecast from the confirmed order quantity so the cash required for the first purchase remains visible.
Compare the calculation basis as well as the rate
For a percentage-based service fee, establish both the rate and the amount to which it applies.
A calculation based only on goods differs from one that also includes other costs, even when the percentage is identical.
Translate included inspection into actual tasks
Ask which features will be checked, how they will be checked, what quantity is covered and how findings will be shared.
Appearance checks, dimension measurements and specialized functional tests involve different preparation and work.
Align the product and delivery endpoint
An offer covering goods at the factory cannot be compared directly with one that includes delivery to a designated address.
First align material, printing, accessories, packaging and quantity, then compare costs to the same endpoint.
Approve changes before the additional work starts
A new color, extra accessory or different package can affect both the product and the work involved.
Review the requested change, additional cost and schedule together, and identify the person authorized to approve it.
Link the quotation number to the specification revision. That gives internal reviewers a clear record of which conditions the price covers and why a later amount may differ.
How GAMU confirms quotation scope
GAMU’s Guangzhou team confirms the quotation scope for each order.
Orders under $100 USD (¥700 RMB) have a fixed service fee of $45 USD (¥300 RMB); at $100 USD (¥700 RMB) or above, the fee is 12% of product value.
Specialized tests, complex handling, travel and custom packaging materials are discussed individually.
The actual inspection items and labeling instructions still need to be agreed for the order.